Is there a CMMS without per-user pricing?
Yes. Knurl prices by asset count and facility, not by user. Team has unlimited users.
CMMS alternatives to MaintainX, UpKeep and Fiix for small teams (checked 29 Oct 2026)
Short answer. If your team is small and several people need to open work orders, per-user pricing grows with every person you add. Knurl charges per facility and asset count instead: Starter is USD 290 per year (50 assets, 10 users, 1 facility) and Team is USD 790 per year (200 assets, unlimited users, 1 facility). Monthly billing is also offered at 20% more. For more than one facility, Operations is USD 1,990 per year (1,000 assets, 3 facilities). There is a 14-day Team trial with no card. There is no permanent free plan.
What the other tools charge (public pricing pages, 29 Oct 2026)
| Tool | Plan | Price shown | Billing period |
|---|---|---|---|
| MaintainX | Basic | USD 0 per user per month | Free; limited to 2 work orders with procedures and 2 active repeating work orders |
| MaintainX | Essential | USD 20 per user per month | billed annually (USD 25 if billed monthly) |
| MaintainX | Premium | USD 65 per user per month | billed annually (USD 75 if billed monthly) |
| Fiix | Free | USD 0 | Limited users; 25 active PMs |
| Fiix | Basic | USD 45 per user per month | Page says "per user, per month" and lists annual invoicing |
| Fiix | Professional | USD 75 per user per month | Same wording |
MaintainX says requester accounts are free. Fiix says its free plan includes unlimited service requests.
UpKeep's pricing page, checked 29 Oct 2026, lists offline work-order access that differs by plan.
Worked example (arithmetic only)
A team with 10 people who each need a login, on MaintainX Essential billed annually: 10 x USD 20 x 12 = USD 2,400 per year. The same 10 users on Knurl Starter: USD 290 per year, if 50 assets and one facility are enough (Team, with 200 assets and unlimited users, is USD 790 per year). Check your own count of full users versus requesters: both tools let some people request work free, so your real number may be lower.
Where they are stronger
MaintainX and Fiix have a free tier, more integrations and a longer track record. MaintainX lists ERP, IoT and BI integrations; Fiix lists an Integration Hub, and purchasing and RFQs and multi-site management on its Professional plan. If you need ready-made integrations, a larger tool fits better. Knurl's Starter and Team plans are built for one facility and a small team that wants work orders, QR labels, offline use and photo proof without training. Purchase orders and up to 3 facilities start on Knurl Operations (USD 1,990 per year); a custom ERP integration is an Enterprise-only project.
What Knurl does
QR label on each asset; offline queue on the phone; a technician must add at least one photo and notes before sending a job for review; unlimited users on Team.
FAQ
Is Knurl free?
No permanent free plan. A 14-day Team trial needs no card.
Does Knurl work offline?
Knurl is built with an offline-first design: work is designed to queue on the phone and send when the connection returns.
Why compare with MaintainX, UpKeep and Fiix?
They are well known for small teams. The MaintainX and Fiix prices above are from their own pages on 29 Oct 2026 and can change; we do not quote an UpKeep price.
Competitor prices and features can change. Checked 29 Oct 2026. Tell us if something is out of date: support address on the site.